Upon receipt of the resignation letter by the company, and after the Chairman of the Board acknowledges it, a formal communication should be dispatched to the resigning Director confirming the receipt of their resignation. Additionally, the company is required to submit e-Form DIR-12 to the Registrar of Companies (ROC) regarding the Director’s resignation.

Notification to Members A copy of the notice must be forwarded to the director in question, who has the right to be heard regarding the resolution during the meeting, regardless of their membership status in the company. The notice should be served at least seven days, or one week, before the meeting date. If shareholders encounter reasonable difficulties in delivering the notice, it may be published in two newspapers—one in English and the other in the local language. Furthermore, the notice must be prominently displayed on the company’s website, if one exists, and similarly, it should be posted there at least seven days before the meeting date.

Request to the Tribunal Should the organization or any affected individual choose not to distribute the representation to the members or present it during a meeting, they may submit an application to the Tribunal seeking to invalidate the process. The Tribunal has the authority to nullify the process if it determines that the director is exploiting this right to gain unwarranted publicity regarding the defamatory issue. Additionally, the director is granted the right to issue an order requiring the director to reimburse the company for the costs associated with the application.